Booking form – events - Marvellous History - Primary School History Workshops

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MH reference no.*

This number appears on your contract, and is different for each workshop. If you have booked more than one topic each will have its own MH reference. For multiple topics please complete this form once for each.

Your details

Your name*

First Last

Your email*

Enter Email Confirm Email

Your phone number*

Your direct line

Organisation details

Please fill in the details of the organisation booking the event.

Organisation name*

Full office address*

Street Address Town County Postcode

Office phone no.*

Will the workshop be taking place at the above venue?

Yes

Venue Address

Please enter the address of the venue where the event will take place

Name of venue Address 1 Address 2 Town Postcode

About the venue

Please fill in the following information so that we can organise and timetable the day accordingly.

Performers Information, Notes, Orders or Schedules

If you have pre-prepared performers’ information, notes, orders or schedules, please upload them here. Information included in the document/s does not need to be replicated in the details boxes below.

Drop files here or

Accepted file types: pdf, doc, Max. file size: 512 MB.

What time can we arrive to unload and set up?*

This is the earliest time we can arrive on site.

Hours

Minutes

What time does the venue close at the end of the event?*

This is the latest time we can leave site.

Hours

Minutes

Please fill in details about accessing the site:

Should we use a particular entrance? Will the directions be clearly marked? Are there marshals on site? Are there any driving restrictions e.g. times when vehicles must be off-site?

Are there any driving restrictions on the roads around the venue?*

No restrictions

Congestion charge/LEZ/ULEZ/CAZ

Road closed to traffic during certain hours

Other

Please give details of any driving restrictions that apply on the roads around the venue

E.g. traffic-free periods, congestion or emission schemes in place.

Parking arrangements*

Please let us know where our visitor can park for the duration of the event.

Parking information

Please confirm parking arrangements nearby (e.g. on the road/nearby car park), and be aware that if there is a cost for parking then this will need to be paid by the organiser. If parking requires a permit then please confirm that the school can issue a permit for the day.

Can we park close to the venue for loading and unloading:*

Yes

Yes but the vehicle needs to be moved outside of these times

What will arrangments be for loading & unloading:

Will we need to carry our artefacts & other display equipment on a public road? How far will the equipment need to be carried?

Additonal Unloading/Loading information:

If the vehicle needs to be moved after unloading, please let us know where to and how far.

Is there easy level access to the area where the event will take place?*

This includes any stairs, slopes, rough terrain and narrow or awkward doors or corridors, or if the event area is not on the ground floor.

Yes

Please give details:

How many stairs are there? Is there an option to use a lift?

Is a security fob or pass required for access to any spaces?*

Yes

Will our visitor be provided with a security fob or pass?

Yes

No – a staff member will be assigned to them for the duration of the visit

Day of the event

Will the event take place over more than one day?*

One day

Two days

Three days

Other

Date of event*

If the workshop is to take place over multiple days, then please enter the first date here.

DD slash MM slash YYYY

Day 2 of event

DD slash MM slash YYYY

Day 3 or last day of event

If the event is longer than 3 consecutive days, please enter the last date of the event.

DD slash MM slash YYYY

Will we be inside or outdoors?

Inside – permanent building

Outdoors – marquee or shelter provided

Outdoors – own shelter required

Outdoors – no shelter possible (e.g. large arena)

What time does the event start?*

Hours

Minutes

And end?*

Hours

Minutes

What is the event topic?*

Is there a specific focus for the event?

Who is the target audience?*

Please select all that apply

General public

Private event

Members of a club or society

Adults

Children

Families

Contact name on the day*

Name of the contact we should ask for on arrival.

Emergency Phone No.*

Who should we contact on the day in case of emergency?

What do you want us to provide?*

Display that will be open all day

Specified performance slots

Both

Other (please add details below)

What kind of display would you like us to provide?

Please enter details and time slots/length if we are timetabled for specific slots, e.g. 6 x 30 minute slots throughout the day.

What space will we be working in?

If there is a specific pitch/table no./room that we have been assigned please enter it here.

What is the schedule for the day?

Are we performing in specified slots or is it a general display that will be open all day? Are there times when our display should not be open, e.g. for performances/parades going on in other areas of the event.

What are the arrangements for rest areas/toilets etc.

Where can we get changed into costume? Are there any scheduled breaks during the day? Are there “real” toilets or portaloos? Is there a rest area for performers on the day?

Security

If our visitor needs to leave the display area for any reason, is there security available to watch over artifacts etc. to prevent damage or theft? If not, is there somewhere secure to store display items?

Is there anything else you think we need to know?

Please include any additional info about the event which you feel we need to know.

Booking form – events

Your details

Organisation details

About the venue

Day of the event

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